40.00 Policy on Use of University Properties

40.10

University properties shall be used only in accordance with federal, State, and local laws and shall not be used for the purpose of organizing or carrying out unlawful activity.

40.20

All persons on University property are required to abide by University policies and campus regulations and shall identify themselves upon request to University officials acting in the performance of their duties. Violation of University policies or campus regulations may subject a person to possible legal penalties; if the person is a student, faculty member, or staff member of the University, that person may also be subject to disciplinary action in accordance with University policies and campus implementing regulations.

40.30

All use of University properties and services must conform to applicable campus time, place, and manner regulations.

40.40

On University grounds open to the public generally, as may be described in campus implementing regulations, all persons may exercise the constitutionally protected rights of free expression, speech, assembly, and worship (including the distribution or sale of noncommercial literature incidental to the exercise of these freedoms). Such activities shall not interfere with the orderly operation of the campus and must be conducted in accordance with campus time, place, and manner regulations.

40.41 Use of Grounds Open to Public Generally

"Areas open to the public generally" at UCSF are defined as outdoor paved walkways on campus. These areas may be used for distribution of noncommercial literature incidental to First Amendment freedoms. This literature must be distributed free of charge except for reasonable fees to recover the costs of production. No distribution of literature may occur in such a way as to impede traffic flow or obstruct entrances to buildings.

Special Use Areas, such as, but not limited to, Saunders Court, Laurel Heights Upper and Lower Courtyards, and the Gene Friend Plaza at Mission Bay, may also be used for exercise of speech and assembly rights, consistent with Special Use Area Guidelines and Procedures. Advertised outdoor events which can be expected to attract a crowd of fifteen or more are restricted to designated Special Use Areas and must be reserved in accordance with Special Use Area Guidelines and Procedures (Special Use Area Guidelines and Procedures are available from the Office of Student Life, or online at osl.ucsf.edu/space). Such events may not interfere with the orderly operation of the campus and must be conducted in accordance with applicable time, place and manner regulations.

Use of public grounds for employee organizations, defined as labor unions, should be directed to campus Labor and Employee Relations. Access guidelines are available at http://ucsfhr.ucsf.edu/index.php/policies/article/regulations-governing-use-of-ucsf-facilities-and-access-to-ucsf-employees-b/.

41.00 University Support, Sponsorship, or Endorsement

All individuals or organizations using University properties and services must avoid any unauthorized implication that they are sponsored, endorsed, or favored by the University.

41.10 University Neutrality on Religious and Political Matters

As a State instrumentality, the University must remain neutral on religious and political matters. The University cannot sponsor or fund religious or political activities except when authorized for University purposes by The Regents or the President or their designees. See Sections 60.00, 70.00, and 80.00 of these Policies for the special conditions that apply to the sponsoring or funding of such activities by student governments and Registered Campus Organizations from compulsory campus-based student fees.

41.11

Religious, political, and ideological Registered Campus Organizations and other campus organizations shall have access to University properties on the same basis as all other campus organizations, according to guidelines set forth in campus implementing regulations.

41.12

In personal and other non-official correspondence, statements, or other material represented in a variety of media, including but not limited to printed matter, the Internet, and film or television relating to commercial, religious, or political activities or issues, the University title of a faculty or staff member or the title of a student government official shall be used only for identification. If such identification might reasonably be construed as implying the support, endorsement, or opposition of the University with regard to any commercial, religious or political activity or issue, the identification shall be accompanied by a disclaimer: an explicit statement that the individual is speaking for himself or herself and not as a representative of the University or any of its offices or units. Similarly, such correspondence, statements, or other material issued by a Registered Campus Organization shall be accompanied by a disclaimer to the same effect if it might reasonably be construed as implying the support, endorsement, or opposition of the University.

41.20 Use of University Name, Insignia, Seal, or Address

The name, insignia, seal, or address (including the electronic address) of the University or any of its offices or units shall not be used for or in connection with religious, political, business or other purposes or activities except as consistent with University policy, campus implementing regulations, and applicable law (including, but not limited to "Use of the University's Name", State of California Education Code, Section 92000). (See also the Presidential Policy to Permit Use of the University's Name. In addition, see Section 70.40 of these Policies for further guidance on the use of the University's name by Registered Campus Organizations.)

41.21 UCSF Use of University Name, Seal or Logo

UCSF policy for the Use of University Name, Seal or Logo is provided in Campus Administrative Policy 050-13 and Appendix B of these policies.

UCSF University Relations has full and final authority over how the name “University of California, San Francisco”, UCSF logo, etc. may be used, and by whom.

42.00 Campus Regulations

Chancellors shall develop campus implementing regulations that provide procedures and criteria for the use of University properties by student governments and Registered Campus Organizations. Such regulations may provide procedures and criteria, based upon benefit to the University, permitting the use of University properties by other persons or organizations and shall specify the conditions under which University property may be used by non-University persons or organizations.

42.01 Defined Space at UCSF

42.011 General Assignment Space

General Assignment space includes, but is not limited to, classrooms and lecture halls. This space is reserved primarily to meet the University's academic and educational mission. (For site specific policies and guidelines contact Educational Technology Services.) Use of this space must be in accordance with UC policy, and must conform to applicable time, place and manner regulations.

42.012 Conference Center and Reception Facilities

Conference center and reception facilities include, but are not limited to, the Millberry Union Event & Meeting Center, the Faculty/Alumni House, and the Lange Reading Room. (For site specific policies and guidelines contact the site scheduling coordinator.) Use of this space must be in accordance with UC policy, and must conform to applicable time, place and manner regulations.

42.013 Special Use Areas

Special Use Areas are open spaces at UCSF designated for use by Registered Clubs and Organizations (student, faculty and staff), student governments and campus departments for noncommercial activities. (For Special Use Area Guidelines and Procedures contact the Office of Student Life, or online at osl.ucsf.edu/space.) Use of this space must be in accordance with UC policy, and must conform to applicable time, place and manner regulations.

42.02 Space Reservation Guidelines and Procedures

42.02a Student Governments and Registered Clubs and Organizations

All student government and Registered Clubs and Organization reservation request forms shall be submitted to the Director of the Office of Student Life for approval prior to space reservation and at least one week prior to the event. Approved reservation request forms shall be returned to the appropriate scheduling coordinator.

42.02b University Departments

University departments may reserve space by submitting reservation request forms directly to the appropriate site scheduling coordinator except when cosponsoring an event with a non-University organization (see Section 42.02d below).

42.02c Employee Organizations Defined as Labor Unions

Access to UCSF space by employee organizations, defined as labor unions, should be directed to Campus Labor and Employee Relations. Access guidelines are available at http://ucsfhr.ucsf.edu/index.php/policies/article/regulations-governing-use-of-ucsf-facilities-and-access-to-ucsf-employees-b/.

42.02d Non-University Organizations

Non-University organizations may use University properties for noncommercial activities that are for the benefit of the University when the events are sponsored by a student government, University department, or by a Registered Club or Organization. The sponsoring student government, University department, or Registered Club or Organization shall assume responsibility for the event, including responsibility for expenses incurred. Request forms to reserve space shall be submitted by the sponsoring student government, University department, or Registered Club or Organization to the Director of the Office of Student Life for approval prior to space reservation and at least one week prior to the event.

42.02e Space Reservation Coordinators

General Assignment space, such as classrooms and lecture halls, are reserved by the Scheduling Coordinator in Educational Technology Services. The Scheduling Coordinator is responsible for reservations, space inventory, and use of space guidelines.

Conference Center and Reception Facilities, such as Millberry Union Conference Center, the Faculty Alumni House, are reserved by Facility Coordinators. The Facility Coordinator is responsible for reservations, space inventory, and use of space guidelines.

Special Use Areas are reserved by the Site Scheduling Coordinators. The Site Coordinator is responsible for reservations and compliance to the use of space guidelines. The Office of Student Life is responsible for the space inventory and use of space guidelines. The Office of Student Life oversees the application of UC time, place and manner policy regulating the use of these areas.

Other University properties are generally unavailable for use other than for academic and administrative activities.

42.02f Reservation Priorities

Should conflicts arise, reservations will be made according to the following priorities:

General Assignment space:

a. Academic uses by academic departments other than Continuing Education

b. Continuing Education

c.  Others

Conference Center and Reception Facility space:

a. Office of the President/UC Regents

b. UC Departments

c.  Student Governments and Registered Clubs and Organizations

d. Outside Groups

Special Use Areas:

a. General campus need

b. Registered Clubs and Organizations and Student Governments

c.  Campus Departments

d. Others

If conflict results in displacement of a reservation, the appropriate scheduling coordinator shall make an attempt to provide adequate space for the displaced activity.

42.02g Responsibility of Sponsor

The sponsor of the event, as indicated on the reservation form, accepts full responsibility for the event. This responsibility includes but is not limited to financial responsibility for all costs and damages associated with the event.

42.02h Time Regulations

"General Assignment" space will be reserved for events occurring between 6 a.m. and 11 p.m. daily. Requests for exceptions will be considered on an individual basis.

Time regulations with regard to Conference Center and Reception Facilities will be at the discretion of the Facilities Coordinator, and must conform to applicable UC time, place and manner regulations.

Special Use Areas will be reserved for events occurring between 6 a.m. and 11 p.m. daily. Requests for exceptions will be considered on an individual basis.

42.02i Amplified Sound in Outdoor Areas

Reasonable levels of amplified sound are permitted in specified Special Use Areas. Time regulations for amplified sound are site specific. Prior approval is required by the Director of Student Life. (For Special Use Area Guidelines and Procedures contact the Office of Student Life, or online at osl.ucsf.edu/space.)

42.02j Appropriate Use of Space

A request for use of space may be denied if the proposed event would be inappropriate for the space requested and/or if the request is not in accordance with applicable UC time, place and manner regulations.

42.03 Use of Alcoholic Beverages

California State and city and county of San Francisco laws and ordinances, and University of California and UCSF policies dealing with alcoholic beverages apply to all University properties. Alcoholic beverages may only be served in accordance with the Alcoholic Beverage Policy (see Campus Administrative Policy 200-22 and UCSF Appendix I of these policies) and with all required approvals.

42.10 Denial of Requests for Use

A request for use of University properties may be denied if the request is not in accordance with campus regulations implementing these Policies. The applicant shall be accorded a review of any denial of a request for use of University properties.

A request for use of University properties shall be denied if circumstances are such that the event will present a clear and present danger to the orderly operation of the campus. The applicant shall be accorded a prompt appeal to the Chancellor, who shall recognize the University's heavy burden in justifying such a denial.

The review processes shall be set out in campus regulations.

42.11 Denial of Requests for Use of University Properties by Employee Organizations Defined as Labor Unions

For employee organizations defined as labor unions, denial of request for use of University properties shall be made in accordance with the provision of the collective bargaining agreement, if applicable. (See Collective Bargaining Agreements at http://ucsfhr.ucsf.edu/index.php/policies/cat/site/Collective Bargaining Agreements/)

42.12 Appeal of Denial of Request for Use of Properties

Written appeals to the Vice Chancellor for Student Academic Affairs must be made within five business days of the receipt of the denial. The Vice Chancellor for Student Academic Affairs or his/her designee will review the appeal and issue a written decision within five business days of receipt of the appeal. The decision of the Reviewing Officer may be appealed in writing to the Chancellor within ten business days. The Chancellor will review the appeal and issue a written decision within ten business days of receipt of the appeal. The Chancellor's decision shall be final.

42.20 Posting of Noncommercial Materials

Campus implementing regulations shall permit University students, faculty, staff, Registered Campus Organizations, and University units to post and exhibit noncommercial materials at locations designated in campus regulations for that purpose. Posting and exhibiting of noncommercial materials by others also may be permitted by campus regulations. All such materials shall clearly indicate the name of the sponsoring campus, individual, Registered Campus Organization, University unit, or other individuals or organizations permitted to post and exhibit pursuant to campus regulations.

42.21

For the purposes of these regulations, the term "noncommercial material" refers to printed material that is not sold or distributed for private business or personal profit, or the promotion of such profit.

42.22 General Purpose Bulletin Boards

UCSF students, faculty, staff, Registered Clubs and Organizations, and University departments may post noncommercial materials on general purpose bulletin boards. General purpose bulletin boards are those without a sign indicating departmental jurisdiction.

Posted materials must clearly indicate the name of the sponsor, as well as the date of the posting. Items must be removed by the sponsor after the completion of an announced event. Items may be removed by the University ten (10) business days after posting in order to make room for other notices.

Poster size should be no larger than 11" X 17" so as not to limit space available for others.

Since posting space is limited, organizations and persons are limited to one poster per event per bulletin board. There shall be no posting over announcements that are still current.

Individuals or organizations misposting or failing to remove their posters after an event may be billed for the time it takes to remove the posters and clean or restore the area. Individuals or organizations may also be subject to other disciplinary action consistent with University policy.

42.23 Banners

UCSF departments, student governments, and Registered Clubs and Organizations may post banners in designated locations. For information on locations and current banner practices, contact the Office of Student Life.

42.24 Exhibits

UCSF departments, student governments, and Registered Clubs and Organizations may reserve specific Special Use Areas for temporary exhibits of noncommercial materials. Reservation requests shall be reviewed by the Director of the Office of Student Life to ensure that the exhibit does not block traffic or display cases. Exhibit space may be reserved for five business days. Denials may be appealed through the process described in Section 42.11.

42.25 Literature Distribution and Voter Registration Tables

Specified Special Use Areas may be reserved for distribution tables for noncommercial materials and for voter registration. (For Special Use Area Guidelines and Procedures contact the Office of Student Life, or online at osl.ucsf.edu/space; see Section 42.50 for information regarding student voter registration activities)

42.30 Noncommercial Fund Raising

Noncommercial fund-raising by student governments and by Registered Campus Organizations shall be permitted pursuant to University policies and campus implementing regulations. Noncommercial fund-raising by individuals or by other groups also may be permitted under regulations developed by the campus, consistent with University policy. Provisions may be made in such regulations governing the collection of donations, sale of materials, admission charges, and financial accountability.

42.31

For the purposes of these regulations, the term "noncommercial fund raising" refers to an income generating activity that is not conducted primarily for private business or personal profit, or the promotion of such profit.

Student Governments and Registered Clubs and Organizations may engage in noncommercial fund raising on-campus in accordance with the UCSF Fundraising Guidelines, available in the Office of Student Life.

Non-University organizations may not engage in collection of funds on campus other than to charge reasonable fees to recover costs of production of noncommercial literature that is distributed in campus areas generally open to the public.

42.40 Use of University Property for Commercial Purposes

Campus implementing regulations may adopt restrictions, consistent with existing law and University policy, on the use of University properties for commercial purposes and personal financial gain. (See the "University of California Policy and Supplemental Guidelines on the On-campus Marketing of Credit Cards to Students" for the special conditions controlling the on-campus marketing of credit cards to students by banks and other commercial entities.)

42.41

Other than the conference centers and reception facilities, off-campus vendors and commercial entities are permitted access to University properties only when sponsored by a University department, student government, or Registered Club or Organization.

University departments, student governments, and Registered Clubs and Organizations may invite off-campus vendors and commercial entities onto University properties in connection with an appropriate service or program, and must be for informational purposes only. The sale of products or services is prohibited.

42.50 Student Voter Registration Activities

Consistent with the requirement under federal law that the University make a "good faith effort" to distribute voter registration forms to students, and the requirement under State law that the University "do all in its power to ensure that students are provided the opportunity and means to register to vote" (Student Voter Registration Act of 2003), campus implementing regulations may authorize non-partisan student voter registration activities that are carried out either directly by, or under the direct supervision of and on behalf of, a campus student government or other official unit of the University on University grounds that are not open to the public generally, including campus residence halls and dining commons, subject to specified conditions to be established by each campus. Such activities shall not be considered to be commercial or noncommercial solicitation, since there is no offer of either goods or services, nor any solicitation of funds or other assistance from students.